What if the employee raising the grievance is a trade union representative? How do I investigate the complaint? Ideally, the person conducting the investigation should have no connection with the complaint, so they can find out the facts in a fair and reasonable manner. But finding a person who is unconnected is not always possible in a small business.
However, that is not easy when you have a difficult colleague with annoying quirks or unacceptable behavior. In many cases, the best way to handle a problem is to calmly speak to that person about the situation.
If your co-worker has a volatile personality, then you are better off taking the matter to your boss. If you have evidence supporting your complaint, you may wish to put it in writing. Frame the Issue Before you lodge a complaint, examine its relevance. If you are annoyed by moodiness, whistling, gum chewing or sighing, your manager might dismiss your complaint as frivolous.
Be honest about your reasons for coming forward at this time. First, examine your reasons for filing a grievance. If your behavior has contributed to the problem, consider how you might try harder to resolve it without involving management. State Reasons for Writing Start the letter by briefly stating your reason for writing it.
If you have already tried to handle it on your own, share that information, too. Despite repeated attempts to address the problem, Susan refuses to listen or consider my feelings. Provide Chronology of Events Next, write what happened between you and the employee. List each incident separately and the respective dates.
Stick to the facts and maintain a neutral tone when describing what happened. On Monday of this week, I repeatedly confronted Susan about her loud talking, boisterous laughing and off-color jokes, which disrupted my phone conversations with three major clients.
The same thing happened this morning when I was taking a phone order. Again, I spoke to Susan about it. Instead of apologizing, she said I should lighten up. State Desired Remedy Write how the co-workers's actions affect your ability to work. State your job duties and your goal to meet them.
Say that you would appreciate the company's help in stopping behavior that doesn't belong in the workplace. Make a photocopy of your signed and dated letter. I am concerned that her actions are hurting the reputation of the company. I would appreciate it if you could explain to her why this behavior needs to stop.
Personally Deliver the Letter to the Boss Approach your manager professionally and explain the situation. Then present the letter to your boss.
If you boss is unable or unwilling to deal with it, contact your human resources department. Give HR a copy of the letter.Writing an Effective Complaint Letter seeking the cooperation of the company in the matter and that if the issues remain unresolved you will seek formal dispute resolution assistance.
Avoid writing an angry, sarcastic, or threatening letter. The person reading your letter probably was not responsible for your problem but may be very helpful in resolving . Sample Letter of Complaint Against Manager You do your work tenaciously yet at the same time, don’t get acknowledged as a result of your age or gender.
It can be disappointing when your exertion and diligent work isn’t perceived. Copied! I am writing in behalf of several employees who have expressed concern over the problems we have had in receiving our checks on the last day of the month.
Looking for how to write a harassment complaint letter? People have complaints of harassments in various places. This is especially the case in places of work though the harassments are not limited to the work places only.
Complaint Letter About Harassment Writing Tips: Start by stating your designation and department of work. Mention name of superior who .